Operating Expenses

Amazon fee reports only tell part of the story. To understand your real profit margins you need to account for every operating expense your business incurs — from software subscriptions and virtual assistant wages to freight forwarding, insurance premiums, and trade show costs. SellerLegend's Operating Expenses module gives you a single place to define, schedule, and track all of these costs. Create an expense once and choose how it recurs: daily, weekly on specific days, monthly, yearly, or as a one-time charge. Set flexible end conditions — run indefinitely, stop after a certain number of occurrences, or end on a specific date. The system automatically generates individual incurred expense records on each scheduled date so your financial reports always reflect the real cost of doing business. You can link any expense to a specific product SKU, which feeds directly into per-product profitability calculations on your dashboards and P&L reports. Account-level expenses such as software subscriptions or insurance are distributed across your business reporting automatically. Categories let you organize costs by type — software, labor, shipping, marketing, legal, or any custom label you create — making it easy to spot where your money goes each month. The bulk Excel upload feature lets you import hundreds of expenses at once with full validation, and the export function creates a backup you can hand to your accountant. Every incurred expense is date-stamped with the exchange rate used that day, so multi-currency sellers get accurate cost reporting regardless of fluctuations. The incurred expenses view gives you a filterable timeline of every charge, while the expenses breakdown analysis separates product-specific costs from general overhead, giving you the clarity you need to make confident pricing and budgeting decisions.